Roles

Associate Director

 

Supporting the Executive Director: ESSHA's VP will often serve as a key advisor and support to the Executive Director and help to implement the organization's mission and goals.

 

Overseeing Programs: The Vice President may manage one or more program areas and ensure their effective implementation.

 

Fundraising: The Vice President may be involved in fundraising and donor relations, working to secure financial support for the organization.

Management and Operations: The Vice President may be responsible for managing the organization's staff and operations, ensuring that systems and processes are in place to support the organization's work.

 

Representing the Organization: The Vice President may represent the organization in public forums, speaking on its behalf and advancing its mission and goals.



Board Relations: The Vice President may be responsible for working with the Board of directors, providing support and guidance, and ensuring that the Board effectively fulfills its governance responsibilities.

 

Administrative Assistant/ Secretary

 

Oversee day-to-day operations, including answering phones, managing mail, and coordinating meeting schedules.



Records Management: Maintaining the organization's records, including filing, data entry, and database management.



Communication Support: Supporting communication efforts, including drafting correspondence, preparing reports, and assisting with newsletter production.



Event Coordination: Assisting with the planning and coordinating of events, such as fundraising events, galas, and volunteer activities.



Financial Assistance: Supporting financial tasks, such as processing invoices, reconciling bank statements, and preparing budgets.



Administrative Support: Providing administrative support to other staff members, including scheduling appointments, making travel arrangements, and taking minutes at meetings.



Volunteer Coordination: Assisting with volunteer recruitment, training, and management.



Data Management: Keeping accurate and up-to-date records, including donor information, program data, and volunteer records.



Customer Service: Respond to inquiries from the public, members, donors, and other stakeholders professionally and courteously.

 

Payroll/ Finance Manager

 

Budgeting and Financial Planning: Develop and manage an annual budget, forecasting future financial needs and ensuring that funds are used effectively.



Fundraising: Identify and pursue new funding sources, build relationships with donors, and manage fundraising campaigns.



Financial Reporting: Prepare and present financial reports, including balance sheets, income statements, and cash flow projections, to stakeholders.



Grant Management: Identify and apply for grants, manage grant funds, and ensure that grant requirements are met.

 

Compliance: Ensure that the organization complies with financial regulations and accounting standards.



Accounting and Bookkeeping: Manage the organization's financial records, including accounts payable, accounts receivable, and payroll.

 

Compliance Officer

 

Ensure adherence to tax laws, regulations, and filing requirements.



Develop and implement policies and procedures to maintain compliance.



Monitor grant compliance and reporting.



Conduct risk assessments and implement compliance plans.



Lead internal audits and investigations into compliance concerns.



Represent the organization in legal and regulatory matters.



Communicate compliance information to the Board and senior management.